| |
|
|
 |
|
|
|
 |
|
OAKS Alerts
OAKS Alerts announces various system modifications, enhancements and outages, new job aid postings, OAKS System Availability, and other helpful information suggested by members of the OAKS program management office (PMO). In addition to being posted on the OAKS website, these items are emailed to AIT/M-AIT Agency Liaisons and agency leadership, as appropriate.
|
|
OAKS System/Processing Issues |
Known Issues Module |
System Availability |
Date Updated as of: |
| FIN | Vouchers that were entered yesterday have not yet been budget checked or posted to the General Ledger (GL). In addition, yesterday’s voucher activity will not be reflected in the GL reports. | 7/16/2008 6:36 AM | | FIN | OAKS is aware of the issue when entering a requisition that references an OIT Release and Permit, a SQL error is generated.
| 7/11/2008 4:35 PM | | EPM | Transactions from yesterday for General Ledger, Accounts Payable, & Asset Management will not be available in EPM due to the OAKS Financials voucher processing batch stream is still running this morning in FIN.
| 7/8/2008 10:49 AM | | FIN | There are Change Requests that have processed to an Error status with No Error Message. These Change Requests have been purged and will need to be re-created in OAKS.
| 5/28/2008 4:03 PM | | EPM | For grants that were created after go live, no activity is showing up in the OAKS GL Grants Report in the Cognos Reporting Tool.
| 3/26/2008 2:21 PM | | FIN | The Payment Predictor process is not automatically applying ISTV deposit payments to ISTV Accounts Receivable (AR) invoices for some users.
| 3/18/2008 10:53 AM |
|
|
Resolved: Voucher Availability in EPM 7/23/2008 2:13 PM
Resolved: The voucher reporting job has completed and data from yesterday is now available in EPM.
| Voucher Availability in EPM 7/23/2008 10:00 AM
The voucher reporting table in EPM is still being updated. As a result, yesterday’s data is not available in the Voucher Reporting Table until the processing for the voucher batch job has completed in EPM.
| OAKS Financials Nightly Batch Still Running 7/16/2008 6:36 AM
The OAKS Financials voucher processing batch stream is still running this morning. As a result, vouchers that were entered yesterday have not yet been budget checked or posted to the General Ledger (GL). In addition, yesterday’s voucher activity will not be reflected in the GL reports. The OAKS production team continues to monitor batch progress and will communicate when the voucher processing batch stream is completed.
| Requisitions with Release and Permits 7/11/2008 4:35 PM
OAKS is aware of the issue when entering a requisition that references an OIT Release and Permit, a SQL error is generated. OAKS is investigating the issue and will send out a notification once the issue has been resolved.
| Resolved: Employee Information Availability in EPM 7/10/2008 8:00 AM
Batch processing has completed for the Employee Information Reporting Table in EPM and data is now available.
| Employee Information Availability in EPM 7/9/2008 12:22 PM
Due to an issue in the batch processing, data in the Employee Information Reporting Table in EPM is not currently available. The EPM team is working to resolve the issue and will report any updates as soon as possible.
| Resolved: EPM Availability for FIN Data 7/9/2008 12:18 PM
Transactions from Monday, July 7th are now available for General Ledger, Accounts Payable, & Asset Management in EPM.
| EPM Availability for FIN Data 7/8/2008 10:49 AM
Transactions from yesterday for General Ledger, Accounts Payable, & Asset Management will not be available in EPM due to the OAKS Financials voucher processing batch stream is still running this morning in FIN.
| Resolved: EPM Voucher Data Availability 7/8/2008 10:47 AM
The batch processing job for voucher table has completed and data is currently available in EPM. However, yesterday’s voucher activity will not be available in EPM since the OAKS Financials voucher processing batch stream is still running this morning in FIN.
| OAKS Financials Nightly Batch Still Running 7/8/2008 8:51 AM
The OAKS Financials voucher processing batch stream is still running this morning. As a result, vouchers that were entered yesterday have not yet been budget checked or posted to the General Ledger (GL). In addition, yesterday’s voucher activity will not be reflected in the GL reports. The OAKS production team continues to monitor batch progress and will communicate when the voucher processing batch stream is completed.
| EPM Voucher Data Availability 7/7/2008 10:32 AM
Due to issues with batch processing over the weekend, the voucher table is still being updated. As a result, the Voucher Reporting Table is unavailable today.
| OAKS Financials Release 6 and Year-End Status 7/3/2008 12:29 PM
OBM and OAKS are pleased to announce the work in the Financials application to close out the Fiscal Year is complete. The OAKS Financials application will be shut down at 3 PM today to allow for the implementation of Release 6. All OAKS Financials application modules, including Asset Management and Planning and Budgeting, will be available to all users at 7 AM Friday, July 4, for full FY09 processing. In addition, the normal Saturday schedule is in place for this week; therefore, the full Financials application will be available to all users from 7 AM – 5 PM. on Saturday, July 5.
Please note that there will be no Help Desk or technical support available on July 4 and 5. Normal Help Desk hours of operation will resume on Monday, July 7 at 6 AM.
The Financials EPM application will also be available at 7 AM. The data in the Financials EPM application will be as of the close of business July 3, 2008.
A refreshed Cognos package will have been migrated to Financials EPM, so users will be required to re-save their reports upon first accessing them.
We wish to thank OAKS users for your patience as we finalized the year end processing.
| OAKS Financials Release 6 and Year-End Status 7/2/2008 6:52 AM
OBM and OAKS are continuing their work in the Financials application to close out the Fiscal Year for Accounts Payable and General Ledger. Because of the continued work needed to reach the close of the year, the Financials application will have limited availability from the morning of July 2nd until the year is closed.
The OAKS Financials application will be available to all users at 7 a.m. Wednesday, July 2, for full FY09 processing of Accounts Receivable transactions and limited processing of Purchasing transactions. For Purchasing, users will have the ability to enter and approve Requisitions, which can then source to a Purchase Order (PO). However, PO Budget Checking will not be run and new Purchase Orders will not be available for dispatch.
In order to process the end of Fiscal Year 2008, Accounts Payable will be view-only. Users will not be able to enter vouchers online and OAKS will not load interfaced vouchers.
The Asset Management and Planning & Budgeting modules will not yet be available. Access to these modules will be granted following the completion of Year-End Close activities.
The Financials EPM application will also be available at 7 a.m. Wednesday, July 2. The data in the Financials
EPM application will be as of the close of business on Friday, June 27, 2008. A refreshed Cognos package will have been migrated to Financials EPM, so users will be required to re-save their reports upon first accessing them.
Users will be notified as additional functionality becomes available.
| OAKS Financials application unavailable to users on July 1st 7/1/2008 6:09 AM
The OAKS Financials application will be reserved on Tuesday, July 1, for OAKS internal Year-End processing. As a result, agency users will not be able to access the application.
This communication overrides the announcement released at 6:50pm on Monday, June 30th, due to technical and processing difficulties encountered by OAKS and OBM on Monday evening that caused a delay in the year-end close timeline. OAKS and OBM regret any confusion caused by this change.
| OAKS Financials Release 6 and Year-End Status 6/30/2008 6:16 PM
OBM and OAKS are continuing their work in the Financials application to close out the Fiscal Year for Accounts Payable and General Ledger. Because of the continued work needed to reach the Close of the Year, the Financials application will have limited availability from the morning of July 1st until the year is closed.
The OAKS Financials application will be available to all users at 7 a.m. Tuesday, July 1, for full FY09 processing of Accounts Receivable transactions and limited processing of Purchasing transactions. For Purchasing, users will have the ability to enter and approve Requisitions, which can then source to a Purchase Order (PO). However, PO Budget Checking will not be run and new Purchase Orders will not be available for dispatch.
In order to process the end of Fiscal Year 2008, Accounts Payable will be view-only. Users will not be able to enter vouchers online and OAKS will not load interfaced vouchers.
The Asset Management and Planning & Budgeting modules will not yet be available. Access to these modules will be granted following the completion of Year-End Close activities.
The Financials EPM application will also be available at 7 a.m. Tuesday, July 1. The data in the Financials EPM application will be as of the close of business on Friday, June 27, 2008. A refreshed Cognos package will have been migrated to Financials EPM, so users will be required to re-save their reports upon first accessing them.
Users will be notified as additional functionality becomes available.
|
|
|
|
|
 |
|
|
|
|
|
|
